Venues Director

Position: Venues Director

Directorate/Division: Venues Management

Directorate/Division: Chief Executive Officer

Basic Function:

The Venues Director is responsible for the overall management of the venues and facilities that will be used to host events and meetings during APEC Papua New Guinea 2018. This will include operational aspects of venues including security, services, maintenance and upkeep to assist the APEC Authority to deliver efficient and cost effective operations of the venues.

Key Duties and Responsibilities include but are not limited to:

  • Understand the Authority’s requirement of venues for meetings and events and draft strategies to manage and meet these requirements;
  • Ensure the selection and management of the best partners to support the APEC Authority’s venues management strategy;
  • Lead, communicate, and collaborate across all external partners and service providers inspiring confidence and translating the Authority’s strategy to ensure seamless delivery of the events;
  • Have effective project management skills including adherence to timelines and cost constraints;
  • Ensure all venues in which events will be held are established in a timely manner with appropriate furniture, equipment and catering facilities that meet the APEC Authority’s requirements and standards;
  • Ensure all equipment, fixtures and fittings are correctly positioned, in good working order, and in a clean and well-maintained condition;
  • Ensure all services are opened and fully operational at scheduled times, standards are maintained throughout the service, particularly delivering exceptional levels of delegate care and satisfaction;
  • Ensure that all health and safety and fire and building regulations and procedures comply with relevant laws;
  • Ensure an exceptional and consistent level of service, delivering a range of quality food and beverage products in a clean and professional environment;
  • Manage the professional performance of staff in the division.

Skills and Qualifications:

  • Have a university degree with focus on logistics and/or marketing;
  • Possess event management and/or project management experience including liaising and coordinating with external and internal customers to deliver results;
  • Have experience delivering large, complex commercial events with conference programs;
  • Have experience in the management of a project team;
  • Experience of working in a complex multi layered environment with multiple stakeholders;
  • Possess high level communication skills, with the ability to liaise across multiple levels including government officials, service providers, and other relevant stakeholders;
  • Have the ability to build and leverage relationships;
  • Possess strong leadership skills;
  • Have strong financial Management Skills;
  • Be fully competent in Microsoft office, especially Excel;
  • Passionate, Energetic & Enthusiastic, high sense of urgency and Creative & Innovative;
  • Have the capacity to work independently as well as within a busy team environment;
  • High levels of professionalism, innovation, energy, creativity and flexibility.

Send a current CV and letter of interest detailing an understanding of the above criteria with relevant personal strengths, not longer than 800 words, to hr@APECPNG2018.org

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Finance Manager

Position: Finance Manager

Directorate/Division: Administration

Directorate/Division: Administration Director

Basic Function:

The Finance Manager is responsible for managing APEC Authority’s accounting division and overseeing the overall accounting functions of the organisation. Core areas of responsibility include financial planning, budgeting, maintaining financial records, receipts and payments processing, financial analysis and the provision of accurate and timely financial reports.

Key Duties and Responsibilities include but are not limited to:

  • Develop and implement financial and accounting policies and procedures in compliance with the requirements of the Public Finances (Management) Act 1995;
  • Develop and maintain financial accounting systems for all facets of accounting including cash management, accounts payable, accounts receivable, credit control, and petty cash;
  • Liaise and consult with the Authority’s senior management team to formulate and implement financial plans, forecasts and budgets;
  • Oversee the bookkeeping function including maintenance of the general ledger, accounts payable, accounts receivable and payroll.
  • Oversee the accounts payable process of the Authority. Maintain close liaison with the PM & NEC Finance unit and ensure that the payment of suppliers are done in an accurate, transparent, effective and timely manner and in accordance with the requirements of the Public Finances (Management) Ac 1995;
  • Maintain a robust relationship with the Authority’s key contractors to ensuring that their accounts are maintained in an effective manner;
  • Ensure staff remuneration is processed transparently, efficiently, accurately and in accordance with the relevant staff contracts and Public Service remuneration guidelines;
  • Provide accurate, regular and timely financial reports to the Authority’s senior management team;
  • Develop and maintain a proper, accurate and comprehensive accounting records keeping system;
  • Analyse the finances of the Authority and provide appropriate advice to senior management;
  • Manage the professional performance of the Authority’s accounting staff;

Skills and Qualifications:

  • Have a university degree in accounting or commerce;
  • Have relevant experience in a similar senior position (accounting, budgeting, control and reporting);
  • Be proficient in relevant accounting software;
  • Be fully conversant with the Public Finances (Management) Act 1995;
  • Have working knowledge of the public sector ‘Integrated Financial Management)’ (IMF) system;
  • Possess high level communication skills, with the ability to liaise across multiple levels including government officials, service providers, and other relevant stakeholders;
  • Have the capacity to work independently as well as within a busy team environment;
  • Have advanced IT skills, and high level of competency in Microsoft Word, Excel, and Outlook experience;
  • Possess strong analytical and problem-solving skills;
  • Have a high level of accuracy and attention to detail;
  • High levels of professionalism, innovation, energy, creativity and flexibility.

Send a current CV and letter of interest detailing an understanding of the above criteria with relevant personal strengths, not longer than 800 words, to hr@APECPNG2018.org

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Information Technology Director

Position: Information Technology Director

Directorate/Division: Information Technology

Directorate/Division: Chief Executive Officer

Basic Function:

The Information Technology Director oversees, manages and coordinates the activities and operations of the Information Technology Division. The Director will further be responsible for information technology projects and platforms required to facilitate the successful hosting of APEC Papua New Guinea 2018.

Key Duties and Responsibilities include but are not limited to:

  • Lead and direct the IT team to help identify, develop and install comprehensive IT systems that support the achievement of the strategic goals of the APEC Authority;
  • Work closely with senior management to identify, recommend, develop, implement, and support cost-effective technology solutions for all aspects of the Authority;
  • Select appropriate hardware and software platforms to enable the efficient operation of the APEC Authority;
  • Be responsible for the secure and effective operation of all computer systems, related applications including hardware, software, network, telephone, and computer systems administration;
  • Manage a team of staff including programmers, analysts and support specialist;
  • Evaluate the functionality of IT systems;
  • Consult computer users to ascertain needs and to ensure that facilities meet user requirements;
  • Plan, develop and implement the ICT budget and obtain competitive prices from suppliers to ensure cost effectiveness;
  • Implement and manage security or integrity and backup procedures;
  • Test and modify systems to ensure that they operate reliably;
  • Design maintenance procedures and put them into operation;
  • Offer users appropriate support and advice;
  • Ensure that the IT Division operates efficiently, effectively and in line with the APEC Authority’s objectives.

Skills and Qualifications:

  • Have a university degree in Information Technology, Management Information Systems or computing;
  • Have relevant senior management experience in a similar senior role;
  • Strong command of project management principles, procedures and best practices;
  • Be pragmatic, flexible and able to work effectively on multiple tasks simultaneously and to respond to shifting priorities;
  • Possess superior skills in team leadership, employee development and interpersonal communication;
  • Have demonstrated strength in building effective professional relationships and working and managing effectively across cultures;
  • Possess high level communication skills, with the ability to liaise across multiple level including government officials, statutory authorities, and other relevant stakeholders;
  • Have strong technical, analytical and problem solving skills.

Send a current CV and letter of interest detailing an understanding of the above criteria with relevant personal strengths, not longer than 800 words, to hr@APECPNG2018.org

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Human Resource Manager

Position: Human Resource Manager

Directorate/Division: Administration

Directorate/Division: Administration Director

The Joint Security Task Force (JSTF) Co-ordination Director is the central contact point between the APEC Papua New Guinea 2018 Co-ordination Authority and the Commander of the JSTF for the planning of APEC security planning.

Basic Function:

The Human Resource Manager leads the APEC Authority human resource division. Core areas of responsibility include planning and implementing personnel expansion, evaluating staff performance, facilitating skills development and implementing other human resources policies, programs, and practices to facilitate the successful hosting of APEC Papua New Guinea 2018.

Key Duties and Responsibilities include but are not limited to:

  • Lead and direct the human resource team to deliver comprehensive human resource services to the Authority by developing and implementing policies, procedures and guidelines to help align the workforce with the strategic goals of the Authority in accordance with the Public Service Management Act 1994;
  • Build a rapport quickly with key members of the executive team and discuss and determine the HR needs of the Authority;
  • Develop and maintain management guidelines by preparing, updating, and recommending human resource policies and procedures;
  • Oversee a variety of tasks including managing absenteeism, discipline, grievances, sickness, benefits and safety;
  • Maintain the work structure by updating job requirements and job descriptions for all positions;
  • Lead and manage the entire recruitment process from advertisement to interview and selection;
  • Oversee performance management of staff;
  • Undertake other reasonable additional duties as required;

Skills and Qualifications:

  • Have a University degree in human resource management, organizational/industrial psychology, or a related field;
  • Relevant experience in human management role;
  • Have sound knowledge and experience of PNG employment legislation, regulations and practices and Public Service laws;
  • Be pragmatic, flexible and able to work effectively on multiple tasks simultaneously and to respond to shifting priorities;
  • Have a demonstrated strength in building effective professional relationships and working and managing effectively across cultures;
  • Possess high level communication skills, with the ability to liaise across multiple levels including government officials, statutory authorities, and other relevant stakeholders;
  • Have the capacity to work independently as well as within a busy team environment;
  • Possess advanced Microsoft Word, Excel, and Outlook skills.

Send a current CV and letter of interest detailing an understanding of the above criteria with relevant personal strengths, not longer than 800 words, to hr@APECPNG2018.org

Download “Human Resource Manager” 01-_-JD-HR-Manager.pdf – Downloaded 60 times – 600 KB

 

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